Create a Direct Cost

This guide details creating direct costs in the finance system to improve accuracy and efficiency. Follow these steps to streamline cost entry, organise records, and enhance budgeting, ensuring compliance with accounting standards.

Step By Step Guide

1. Click "Finance" on the Plexa Dashboard

2. Click "Direct & Indirect Costs" in the Finance Menu

3. Create Variation

• Click "Create"

• Select "Create Direct Cost" from the dropdown

• Enter the Cost "Type"

• Enter the "Date"

• Select the "Status" from the dropdown

• Select the "Vendor" from the dropdown

• Click the "Input Invoice Number" field and enter Invoice Number

• Select the "Terms" of payment from the dropdown

• Click the "Description" field and enter details

• Enter the "Received Date"

• Enter the "Paid Date"

14. Use the "Drag & Drop or Browse" option to add Attachments

15. Click on the "Cost Code" Field to add Cost Code

16. Select Budget "Cost Code" from budget sheet pop up

17. Click "Select"

18. Click the "Description" field to add description

19. Enter Quantity in the "Qty" field

20. Enter the "Unit" field

21. Enter the "Unit Cost" to generate subtotal

22. Click "Add Contract Detail Line" for next item

23. Click "Save"

Video Tutorial

For a visual guide, please watch the tutorial below