Close a Purchase Order (PO)

Managing Purchase Orders (POs) is a critical aspect of financial operations within any organization. Understanding the process of closing a PO is essential as it marks the completion of a transaction between a buyer and supplier. This ensures that no further costs can be added, thereby locking in the final expenses associated with the order. Efficiently closing a PO helps maintain accurate financial records and supports effective budget management. In this guide, we will explore the procedural steps required to close a PO in Plexa, ensuring a smooth and structured workflow.

Once a Purchase Order (PO) is closed, costs cannot be allocated to it anymore.

Step By Step Guide

Option 1: Closing a PO (One by one)

1. Click "Finance" on the Plexa Dashboard

2. Click "PO Book" in the Finance Menu

3. Click the "View Detail" Icon to edit the PO accordingly

4. Click "Close out PO"

5. Click "Confirm" to close out PO

Option 2: Closing a PO (Bulk)

1. Click "Finance" on the Plexa Dashboard

2. Click "PO Book" in the Finance Menu

3. Click the "BULK CLOSE" option

4. Select the checkboxes for the POs you wish to close in bulk.

Video Tutorial